MEMBERS ONLY

BOARD OF DIRECTORS

We are a club run entirely by volunteers and a board of volunteers that helps guide coaches, shape programs, manage the budget and keep things moving along each season. It's a fun group of people who really love WRASA.

 

Below each position is a description of what the role entails. 

Term 2018-2020

President | Sets agenda for board meetings and, with support of the Board, the overall direction club development in short term needs and long term strategy. Is a member of and attends monthly meetings of the Fraser South Regional Board and represents the interests of the WRASA board and membership by voting at the Annual General Meetings of the Fraser South Region and the BCSSA. Is a de facto member of all club committees but does not vote at WRASA board meetings. Stewards the club vision and values and guides the board in determining the best actions for the membership, swimmers and long-term health of the club. Automatically becomes Past President at end of term.

Term 2018-2020

Vice President | Supports the President and is ready to step into the President's role any time the President is unable to be present at meetings, votes and discussions. Head specific projects and lead committees as requested by the President. Provides penultimate decision-making authority in matters of conflict and discipline in matters involving members and swimmers. Streams toward President role.

Term 2018-2020

Treasurer | Maintains current financial records of club. Prepares annual budget and provides President and Board with updates each Board meeting and as requested. Prepares BC Gaming submissions. Ensures accuracy and completeness in BC Gaming accounts, records and statements, including preparation of end of year and mid-year statements for BC Gaming application and updates. Handles all financial transactions of club.

Term 2017-2019

Secretary | Attends all Board meetings and the Annual General Meeting for the purpose of keeping records of discussions, motions, votes and resolutions determined at those meetings and circulates these minutes for review and adoption by the Board. Is the keeper and authority of the WRASA Constitution and provides ready reference at Board meetings, extraordinary meetings and AGM of the club. Sets the agenda, date and location and ensures all members required at meetings have due notice. 

Term 2018-2020

Registrar | Ravi joined WRASA in 2016 but she and her kids have been part of summer swimming for many seasons. In fact, Ravi is also Regional Registrar for Fraser South. 

The club Registrar manages receipt of applications, documentation and fees paid by swimmers seeking membership in WRASA. Work directly and indirectly with Fraser South and BCSSA by providing documents supporting age verification and registration of swimmers.  Acts a s a liaison between families and Head Coach on group placement. Registrar has ultimate authority over summer program and winter training though duties may be split between the two intakes. 

Term 2018-2020

Director, Officials | Maintains a record of WRASA members' training levels and provides opportunities for training according to the BCSSA Levels of Officiating. Arranges clinics, helps members obtain training, arranges shadows for new officials and ensures WRASA's obligation to provide deck officials is met at each meet. 

The Director may be appointed directly by the President or elected as a Director at Large at the AGM and then appointed to this role by the President.

Term 2016-2019

Director of Communications | Bill is a past president of WRASA and a ten year member of the board, during which time he has filled almost every role on the board. Last year Bill was also WRASA WRACES meet manager and this year he now also serves on the BCSSA board of directors. 

The Director of Communications ensures club membership is informed through email and website of important club updates, news and details of upcoming events and meets. Manages promotion and advertising of club, public relations and external communications through web, social media and official communications. Ensures coaches have access to club email and use it correctly and promptly for all club business. Oversees production of club presentations, communications and events requiring printed, published or presented materials. May form a communications committee to ensure broader reach of communications within the WRASA family.

Term 2018-2020

Director, Volunteers | Manages recruitment of members to specific programs, projects and tasks as required through the summer program. Tracks hours served by each volunteer and determines standings of each family's progress toward their annual volunteer hours commitment.

The Director may be appointed directly by the President or elected as a Director at Large at the AGM and then appointed to this role by the President.

Term 2017-2019

Director of Coaching & Coaching Committee Chair | Ensures directions for club program delivery as set by the Board are carried out through the Head Coach and Coaching Staff, while also ensuring the feedback from coaches is heard and considered by the Board of Directors. Through making recommendations for the Board to approve, is responsible for leading the coaching committee in managing and supporting coaching staff; hiring, setting pay; mentoring and supporting work performance; working with Head Coach to define and advance a structure of succession, senior leadership and team-building among coaches; as well as ensuring coaches' individual training credentials are current and maintained. First authority after Head Coach in addressing swimmer concerns. Coaching Committee Chair must hold a current position on the board. 

One year appointment by the President

Meet Manager | Point person for coordination and management of WRASA-hosted meets; the Development Meet in June and our annual WRASA WRACES in July. Supported by committee heads in charge of Officials, Electronics, Concession, Book Sale, Gift Baskets, Deck Food, Security and Meet Logistics. 

Term 2016-2018

Director of Recognition | Maintains a record of all swimmers' times and records for each season. Ensures all WRASA swimmers are properly recognized and awarded the appropriate accolades at WRASA's annual awards event, Celebrate the Season. Ensures club records are kept current, works with Head Coach to determine winners of special awards, manages inventory of awards and directs the execution of all aspects of the annual awards event. 

2018-2020

Director of Contracts & Facilities | Elected by the membership at the AGM or specially appointed by the President, every non-executive board member is first created as a Director at Large and takes on a portfolio that suits his or her interests or as requested by the President.

Term 2018-2020

Director at Large | Elected by the membership at the AGM or specially appointed by the President, every non-executive board member is first created as a Director at Large and takes on a portfolio that suits his or her interests or as requested by the President.     (2-Year term -- No limit on terms) 

Term 2018-2020

Director at Large | Elected by the membership at the AGM or specially appointed by the President, every non-executive board member is first created as a Director at Large and takes on a portfolio that suits his or her interests or as requested by the President.     (2-Year term -- No limit on terms) 

Term 2018-2020

Director at Large | Elected by the membership at the AGM or specially appointed by the President, every non-executive board member is first created as a Director at Large and takes on a portfolio that suits his or her interests or as requested by the President.     (2-Year term -- No limit on terms) 

Term 2018-2022

Director, Club Engagement | Ensures that WRASA balances its competitive programs with fun activities and events. Develop a club calendar of events that support swimmer engagement in club spirit, social interaction across ages and divisions, promotion of healthy competition and opportunities for swimmers of all abilities.  These events are designed to engage both swimmers and parents to gain a sense of involvement, accomplishment and satisfaction. Works closely with the Director, Volunteers to ensure events are properly staffed by volunteers to lead the event and execute the various details and requirements. Work closely with all coaches to ensure alignment of events with training goals such as nutrition or timing to achieve the best social and athletic outcome for swimmers. 

One year appointment by the President

One Hundred Summers | 2019 marks WRASA's centennial season and there is lots to celebrate and lots of events to enjoy. A complete calendar is online at WRASA.ca/100. Got old photos, video or stories? Got new ideas and things to celebrate? Let us know! Email 100@WRASA.ca

Past President | Vincent Choong

Term: one year

Past President | Presidents complete their two year term at the AGM in October every two years and then serve the incoming president as mentor and guide for a transitional year. 

The Past President is the brain trust of the organization; the font of wisdom, know-how and "been there, done that." And you can't be elected to this position - you have to earn it. The past president supports the incoming president transition into the role and serves as a valuable resource. Too valuable to let go, the past president typically picks up a committee or two at will or as directed by the president. 

Term: two years

Coaching Committee | Comprised of the Director of Coaching who chairs the committee and is supported by two more committee members. Members of the committee may be board or non-board members and are appointed jointly by the Director of Coaching and the President. 

The committee provides a range of viewpoints, experience and consideration of decisions and directions pertaining to staffing, program structure and delivery. Each member is responsible for contributing to committee decisions detailed under committee chair description as well as for acting in place of the committee chair at times when the chair is unavailable. Committee members need not hold roles on the board and may be appointed directly by the WRASA president with consultation of the coaching committee or by the committee chair with the approval of the board. 

Membership Committee

Term: two years

WRASA promotes a culture of inclusion, sportsmanship and cooperation. Every member of the club, athlete, parent and coach, signs the Code of Conduct as part of their registration. While the club makes every reasonable effort to accommodate each individual, ultimately the good of our WRASA community comes before individual members. In instances of behaviour unbecoming of a WRASA member or in breaches of the Code of Conduct, the coaching staff first, then the coaching committee and finally the membership committee will work with members to resolve situations in ways that benefit the whole club. 

Finance Committee

Term: two years

WRASA is grateful to the Province of British Columbia for its support through the gaming grant program. We are further grateful to our generous sponsors, notably our Platinum Sponsors. We make every effort to minimize program fees in order to maximize community accessibility. As a volunteer-run, community-focused, youth athletics association, we rely on the generosity of our members and local businesses to make summer swimming available to all families in South Surrey and White Rock. 

Fraser South Treasurer | Stephen Wilk

Term 2017-2019

Stephen also serves the regional board as treasurer of Fraser South

BCSSA Director of Communicationsw | Bill Bishop

Term 2017-2019

Bill also serves on the BCSSA provincial board of directors in communicaitons and member services. 

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Executive Member of the Board

Board Director or Committee Head

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LEAN & MEAN SINCE 1919
ONE HUNDRED SUMMERS

©1919--2019 White Rock Amateur Swimming Association (WRASA). All Rights Reserved.