We are a club run entirely by volunteers and a board of volunteers that helps guide coaches, shape programs, manage the budget and keep things moving along each season. It's a fun group of people who really love WRASA.
Below each position is a description of what the role entails.
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** NOTICE - 2022 ANNUAL AGM
Date October 17- , 2022 - 6 pm
Meeting Location - Semihamoo Library
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Note that there will be no floor nominations
All nominees must be in attendance
Term 2021-2023
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President | Set agenda for board meetings and, with the support of the Board, the overall direction of club development in short-term needs and long-term strategy. Is a member of and attends monthly meetings of the Fraser South Regional Board and represents the interests of the WRASA board and membership by voting at the Annual General Meetings of the Fraser South Region and the BCSSA. Is a de facto member of all club committees but does not vote at WRASA board meetings. Stewards the club vision and values and guides the board in determining the best actions for the membership, swimmers, and long-term health of the club. Automatically becomes Past President at the end of term.
Term: Two years
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Vice President | Supports the President and is ready to step into the President's role any time the President is unable to be present at meetings, votes, and discussions. Head specific projects and lead committees as requested by the President. Provides penultimate decision-making authority in matters of conflict and discipline in matters involving members and swimmers. Streams toward President role.
Term 2021-2023
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Treasurer | Maintains current financial records of the club. Prepares annual budget and provides President and Board with updates each Board meeting and as requested. Prepares BC Gaming submissions. Ensures accuracy and completeness in BC Gaming accounts, records, and statements, including preparation of end-of-year and mid-year statements for BC Gaming application and updates. Handles all financial transactions of the club.
Temporary
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Secretary | Provides President and Board with updates each Board meeting and as requested. Prepares BC Gaming submissions.
Term 2021-2023
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Registrar | The club Registrar manages the receipt of applications, documentation, and fees paid by swimmers seeking membership in WRASA. Work directly and indirectly with Fraser South and BCSSA by providing documents supporting age verification and registration of swimmers. Acts as a liaison between families and Head Coach on group placement. The registrar has ultimate authority over summer program and winter training though duties may be split between the two intakes.
Director of Coaching & Chair of Coaching Committee | Monica Dong
Temporary
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Director of Coaching & Coaching Committee Chair | Ensures directions for club program delivery as set by the Board are carried out through the Head Coach and Coaching Staff, while also ensuring the feedback from coaches is heard and considered by the Board of Directors. Through making recommendations for the Board to approve, is responsible for leading the coaching committee in managing and supporting coaching staff; hiring, setting pay; mentoring and supporting work performance; working with the Head Coach to define and advance a structure of succession, senior leadership, and team-building among coaches; as well as ensuring coaches' individual training credentials are current and maintained. First authority after Head Coach in addressing swimmer concerns. The Coaching Committee Chair must hold a current position on the board.
Two-year Term
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Director, Officials | Maintains a record of WRASA members' training levels and provides opportunities for training according to the BCSSA Levels of Officiating. Arranges clinics, help members obtain training, arrange shadows for new officials, and ensure WRASA's obligation to provide deck officials is met at each meet.
The Director may be appointed directly by the President or elected as a Director at Large at the AGM and then appointed to this role by the President.
One-year appointment by the President
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Meet Manager | Point person for coordination and management of WRASA-hosted meets; the Development Meet in June and our annual WRASA WRACES in July. Supported by committee heads in charge of Officials, Electronics, Concession, Book Sale, Gift Baskets, Deck Food, Security, and Meet Logistics.
Director of Grants | Grace Tiu
Term 2021-2023
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Director, Grants | Elected by the membership at the AGM or specially appointed by the President, every non-executive board member is first created as a Director at Large and takes on a portfolio that suits his or her interests or as requested by the President. (2-Year term -- No limit on terms)
Director of Volunteers | Radu Vasile
Term 2021-2023
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Director, Volunteers | Elected by the membership at the AGM or specially appointed by the President, every non-executive board member is first created as a Director at Large and takes on a portfolio that suits his or her interests or as requested by the President. (2-Year term -- No limit on terms)
Temporary
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Director at Large | Elected by the membership at the AGM or specially appointed by the President, every non-executive board member is first created as a Director at Large and takes on a portfolio that suits his or her interests or as requested by the President. (2-Year term -- No limit on terms)
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Director at Large | Renee Zhang
Temporary
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Director at Large | Elected by the membership at the AGM or specially appointed by the President, every non-executive board member is first created as a Director at Large and takes on a portfolio that suits his or her interests or as requested by the President. (2-Year term -- No limit on terms)
Past President |
Term: One year
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Past President | Presidents complete their two-year term at the AGM in October every two years and then serve the incoming president as mentor and guide for a transitional year.
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The Past President is the brain trust of the organization; the font of wisdom, know-how, and "been there, done that." And you can't be elected to this position - you have to earn it. The past president supports the incoming president's transition into the role and serves as a valuable resource. Too valuable to let go, the past president typically picks up a committee or two at will or as directed by the president.
Term: two years
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Coaching Committee | Comprised of the Director of Coaching who chairs the committee and is supported by two more committee members. Members of the committee may be board or non-board members and are appointed jointly by the Director of Coaching and the President.
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The committee provides a range of viewpoints, experience, and consideration of decisions and directions pertaining to staffing, program structure, and delivery. Each member is responsible for contributing to committee decisions detailed under the committee chair description as well as for acting in place of the committee chair at times when the chair is unavailable. Committee members need not hold roles on the board and may be appointed directly by the WRASA president with the consultation of the coaching committee or by the committee chair with the approval of the board.
Fraser South Treasurer | Monica Dong
Term 2021-2023
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Monica is our member and also serves at the regional level as the Director
Executive Member of the Board
Board Director or Committee Head